The Audiovisual Anti-Piracy Alliance (AAPA – www.aapa.eu ) is seeking administrative support (AS) for its Executive Vice-President and Co-Presidents, as required. The contract will be for 6 months initially and may be extended following a review of the Alliance’s organisation, strategy, objectives and resources. That review may also lead to further and different requirements.
The tasks to be performed include:
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Co-ordination of events and meetings.
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AAPA meets 4 times a year with an average of 35-40 members attending. An
AAPA member generally hosts the meeting. The AS will be required to co- ordinate with the host, EVP and Co-Presidents to agree a meeting date, invite Members and maintain a list of participants, ensure the host’s meeting room has sufficient space and appropriate seating and technical facilities, liaise with the host on dinner venue and arrangements, answer any Members’ queries, work with the host to identify possible hotels (each member is responsible for booking their own hotel), ensuring any guest speaker has details of the venue, speaking time slot, etc. The AS will also be required to participate in the meetings, take minutes and produce the minutes promptly.
o AAPA operates a series of Working Groups (WGs) and the AS may be required to provide co-ordination support to the WG Co-ordinators.
Support AAPA involvement in sponsored conferences.
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Liaise with conference organisers to ensure AAPA is able to maximise the
benefits of its sponsorship:
▪ Ensuring appropriate speaking slot on agenda
▪ Ensuring appropriate logos, references, descriptions, etc, are included
in conference advertisements, materials, etc.
▪ Booth location, layout and signage
▪ Procurement of any merchandise and distribution of literature
o The AS will also liaise with Members, as required, to arrange for the delivery of any materials, equipment, etc.
Provide support to be agreed for any AAPA event, workshop or research study. Work with AAPA’s accountant to ensure timely payment of membership fees Maintain AAPA’s external mailing list
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The AS
will be required to sign a confidentiality agreement and respect the sensitive matters discussed by AAPA. Expressions of interest should be sent to
contact@aapa.eu
by 25 February 2020 and should contain evidence of relevant experience and expected fee. Reasonable expenses will be paid at cost. AAPA will consider applications from companies with experience in managing trade associations and individuals. No agencies, thank you.